Office BBQ Sign-Up Sheet
A ready template for an office BBQ of 25. Change the guest count or menu below and share the sheet as one link.
If the company covers the meat, add it back as a host item; the rest splits evenly across the team.
| Bring | How much | About | Name |
|---|---|---|---|
| Ground beef 80/20 (1 of 3) | 2 × 3 lb | $28 | |
| Ground beef 80/20 (2 of 3) | 1 × 3 lb | $14 | |
| Ground beef 80/20 (3 of 3) | 1 × 3 lb | $14 | |
| Hot dogs | 3 × 8-pack | $12 | |
| Hamburger buns | 2 × 16-pack | $11 | |
| Hot dog buns | 3 × 8-pack | $8 | |
| American cheese slices | 1 × 24-pack | $5 | |
| Potato salad (1 of 2) | 2 × 3 lb | $15 | |
| Potato salad (2 of 2) | 1 × 3 lb | $8 | |
| Coleslaw (1 of 2) | 2 × 3 lb | $15 | |
| Coleslaw (2 of 2) | 1 × 3 lb | $8 | |
| Potato chips | 5 × 13 oz | $20 | |
| Ketchup | 1 × 32 oz | $4 | |
| Mustard | 1 × 20 oz | $2 | |
| Beer (1 of 3) | 1 × 12-pack | $18 | |
| Beer (2 of 3) | 1 × 12-pack | $18 | |
| Beer (3 of 3) | 1 × 12-pack | $18 | |
| Soda | 2 × 12-pack | $24 | |
| Bottled water | 1 × 24-pack | $19 | |
| Ice | 4 × 10 lb | $12 | |
| Charcoal briquettes | 1 × 16 lb | $24 | |
| Paper plates | 1 × 50-pack | $12 | |
| Napkins | 1 × 200-pack | $0 | |
| Cups | 1 × 50-pack | $0 |
No sign-up and nothing stored on our server: the whole sheet lives in the link. When someone claims a slot, the link changes, so they send the new link back to the group.
How we calculate
- The list is our shopping list for the guests and menu, in store packs.
- Whatever the host brings comes off the list. Everything else splits into slots of about $25 or 5 lb, never smaller than one store pack, so nobody is stuck with a huge bill or a half-open package.
- The fair share is the whole party cost divided by guests, for groups that prefer to split money instead of food.
Data as of Oct 2026. Full list of sources: How we calculate.
FAQ
What should people bring to an office BBQ?
ground beef 80/20 (1 of 3), ground beef 80/20 (2 of 3), ground beef 80/20 (3 of 3), hot dogs, hamburger buns, hot dog buns and more, sized for the guest count above.
How do I organize an office BBQ potluck?
Pick who covers the meat and grill, then share this sheet as one link. If the company covers the meat, add it back as a host item; the rest splits evenly across the team.
Is there a printable version?
Yes. Print the page for a blank sheet with names left empty.
Do guests need an account?
No. The sheet lives in the link.